When applying to live on campus at the University of Utah, all students are required to agree to the Student Conduct Understanding Form as part of the Housing U application process, acknowledging their responsibility to not only be aware of, but also follow housing policies. Within the HRE community, it is our mission to encourage, facilitate, and support the learning and development of all residents while creating an inclusive and safe living environment. Our Housing and Residential Education Policies are in place to assist and allow for this to take place. As a member of our community held to these standards, it is therefore imperative for you to familiarize yourself with the following policies and information.
Failure to follow these policies and/or act in accordance with University policy may result in subsequent conduct hearings, disciplinary sanctions, and potential eviction. For more information about the Student Conduct Process and behavioral repercussions please see below:
Housing & Residential Education Policies:
- Computer Use
- Discrimination and Harassment
- Escort and Guest Policy
- Explosives, Firearms, Weapons, and Dangerous Chemicals
- Fire Safety
- Personal Property
- Presence During a Violation
- Quiet Hours
- Room Entry
- Sales and Solicitation
- Tobacco and Tobacco Products
- Windows and Screens
Authorized Postings: HRE allows university departments and university student organizations to post information within residential spaces pending approval. All postings must note the sponsoring department or organization as well as contact information.
Distribution: All postings are distributed from the HRE office and posted in designated areas by HRE staff. Postings should be brought to the HRE office in Benchmark Plaza building 822 for approval. Any unauthorized postings found in HRE facilities will be removed. Please allow for seven days from delivery for postings to be hung.
Please note: While HRE makes every effort to hang postings within seven days of delivery, this time frame is not guaranteed. Please plan in advance to assist in having your posting distributed in a timely manner.
The University of Utah is a dry campus. Use, possession or distribution of alcoholic beverages of any type, including beer, on University premises is prohibited except as expressly permitted by law and University regulations. This includes empty alcohol containers, as well as alcohol paraphernalia, such as, but not limited to, bottles or cans that have contained alcohol, bongs, empty multi-serving containers and kegs.
Physical or verbal assault, sexual harassment, hazing, threats, intimidation, coercion, or any other behavior which threatens or endangers the health or safety of any member of the University community or any other person while on University premises, at University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance is prohibited.
Bicycles must be stored on outdoor bicycle racks or in a bicycle storage room within designated buildings. Bicycles must not be adhered to trees, benches or other University property. Bicycles are not to be stored inside in public areas at any time. A resident may, with their roommate’s approval, store their bicycle in their room, provided the resident takes extra care when transporting the bicycle in and out of the building. Please note this is highly discouraged in the Officers Circle buildings due to space constraints and the historical properties of the building. Utilizing outdoor modes of transportation such as bicycles, skateboards, scooters, etc. is not permitted inside HRE facilities.
Computer Use Policy
The University of Utah Network Acceptable Use Policy can be found at:
Discrimination & Harassment
Students have a right to be free from illegal discrimination and sexual harassment. University policy prohibits discrimination, harassment or prejudicial treatment of a student because of their race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, or status as an individual with a disability, as a disabled veteran, or as a veteran of the Vietnam era. Sexual harassment includes verbal or physical conduct of a sexual nature that has the purpose or effect of unreasonably interfering with an individual’s employment or educational performance or creating an intimidating, hostile, or offensive environment for that individual’s employment, education, living environment, or participation in a university activity.
If you or someone you know has been harassed or assaulted, you are encouraged to report it. Within Housing & Residential Education, there are staff available 24-hours a day to support residents. The on-call staff can be accessed by calling the Peterson Heritage Center front desk at 801-587-2000. Residents are also able to make direct reports to their Resident Advisor, to their Assistant Residential Education Coordinator, or to their Residential Education Coordinator. The Assistant Director of Residential Education and Deputy Title IX Coordinator in HRE may also be contacted at 801-587-0860.
On campus, reports can be made to the Title IX coordinator in the Office of Equal Opportunity and Affirmative Action (135 Park Building), at 801-581-8365 , or the Office of the Dean of Students (270 Union Building), at 801-581-7066.
For support and confidential consultation, contact the Center for Student Wellness at 801-581-7776.
Furnishing false or misleading information to any University official is against HRE policy. Forgery, alteration or misuse of any University document record, fund, or identification is also prohibited. All HRE staff are considered to be University officials, including your resident advisor.
Use, possession or distribution of any narcotic or other controlled substance on University premises, at University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance is prohibited, except as permitted by law and University regulations.
Being in a room where any narcotic or other controlled substance is being used is also a policy violation. Association with the smell and/or other evidence of drugs, including drug paraphernalia, is also a policy violation.
Possession or use on campus of items which are deemed to have been used in the consumption of any narcotic, dangerous or unlawful drug as defined by the laws of the United States, the State of Utah or housing policy will be confiscated until a conduct hearing can occur. Items confiscated will be returned to the student if a conduct violation is found not to have occurred. If a policy violation is found to have occurred, arrangements will be made to permanently remove the item from University property (in consultation with the student).
To be clear, the University of Utah adheres to federal policy and Utah state law on marijuana which declares it to be a controlled substance that must be prohibited. Regardless of your home-state law or the possession of a medical-use license from another state, marijuana is not legal on campus.
Escort, Guest & Visitation Policy
Guests in HRE facilities should always be escorted by a host resident. Any guest in HRE facilities, who is not escorted by their host resident will be asked to leave the facility. A guest is defined as any individual who has not been granted contractual access to a space. This includes, but is not limited to, HRE residents, non-resident students and family members.
When hosting a guest, you are expected to meet them at the entrance of your building when they arrive and walk them to an exit when they leave. The host resident is responsible for the actions and behavior of their guest and must be present at all times when the guest is in an HRE facility. HRE staff may require a guest leave if their behavior is not in accordance with University of Utah and HRE policies. HRE reserves the right to determine if the number of guests per resident is disruptive and may ask all or some of the guests to vacate. In all cases of a policy violation by guests, the host resident will be held accountable.
Standard Visitation: Students may have visitors of any gender at any time providing that all other residence hall policies and regulations are observed, providing the roommate(s) agrees.
Overnight Guests: Residents of Gateway Heights, Chapel Glen and Sage Point halls may not host guests of the opposite sex overnight. Residents may host a same sex guest for no more than three days in a 14-day period, providing the roommate(s) agrees. Residents in Benchmark Plaza, Shoreline Ridge, Marriott Honors Community, Downtown Commons and Officers Circle may host an opposite or same sex guest for no more than three days in a 14-day period, providing the roommate(s) agrees. All guests in the residence halls must be escorted at all times.
Explosives, Firearms, Weapons & Dangerous Chemicals
Except as expressly permitted by law, explosives (including firecrackers, fireworks, home-made explosives and pyrotechnics), firearms, and other weapons are not permitted on campus. Weapons used for decoration are not permitted in the residence halls. This includes simulated weapons, disabled weapons, dangerous chemicals, any explosive device, nunchucks, swords, brass knuckles, butterfly knives, paintball guns, toy guns, pellet guns or any other material that can be used to threaten or endanger others.
Note regarding concealed weapon holders: If you do not want to live with a concealed weapon permit holder, please alert the HRE office and we will accommodate a room change. Students wishing to store their firearm in a locker, should contact the University Police Department at 801-585-2677. Students interested in renting a safe from HRE should request this optional service in Housing U or by contacting the HRE facilities’ executive secretary at 801-587-0857.
Fire safety is an important factor in communities with large populations and shared living space. The following policies are in place to ensure the safety of individuals and the persistence of their living environment.
- Open Flames: Any item that produces or utilizes an open flame (e.g. candles, kerosene lamps, lighters, incense, etc.) are prohibited. Candles that show no evidence of a burnt wick or candles with no wick are permitted.
- Decorations: Decorative items must be flame retardant and must not interfere with fire safety equipment (i.e. sprinklers, smoke detectors, etc.).
- Appliances/Electronics: Neglecting appliances while in use is extremely dangerous and therefore prohibited. Additionally, overloading electrical cords/power strips can cause fires and is considered a policy violation. Due to fire safety concerns, Hoverboards are also prohibited in residential spaces. In Chapel Glen, Gateway Heights and Sage Point, appliances that contain an open heating element (e.g. toasters and hot plates) are not permitted.
- Fire Safety Equipment: It is against the University’s Student Code to intentionally set off a fire alarm, report fire, tamper with a fire extinguisher or other emergency equipment, except when done with the reasonable belief in the existence of a need. It is unlawful to interfere with any fire equipment apparatus or to use a fire extinguisher or other fire protection equipment for anything other than its intended purpose. Smoke detectors located in HRE facilities should not be tampered with or covered.
- Hallways: The storing of personal items in hallways is strictly prohibited due to fire safety regulations. This includes trash and recycling items.
Residents are not permitted to give their keys out to other individuals. Doing so is in violation of University of Utah policy and will result in a Student Conduct case. For everyone’s safety, turn in found keys to the main HRE office. Keep your room, suite and apartment doors locked at all times.
Lost Keys: A lock key change costs $60 and will be charged to your student account.
Officers Circle Entry Keys: If you lose an Officers Circle key, you will be charged $125 and every resident in your house will need to be issued a new entry key.
Temporary Loaner Key or Access Card: Students may be issued a loaner key or temporary access card from the front desks of the PHC and MHC. Loaner keys are given out for a maximum of 7 days and are due back by 9 a.m. on the seventh day or else a lock change will be submitted. If not returned, access to temporary cards will be deleted by 9 a.m. the seventh day. Both loaner keys and temporary cards are $10 unless returned within 30 minutes.
Violation of federal, state, local civil or criminal laws on University premises, while participating in University activities or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance is prohibited. The police may become involved in addressing these violations. Any process engaged by HRE or the University is separate from an action or inaction taken by the city.
All residents who wish to park an automobile on campus are required to buy a University parking permit at the current rate. As of fall 2014, permits will be issued virtually and can be purchased online at www.commuterservices.utah.edu.
Bona fide visitors will be allowed to park in HRE surrounding lots during the appropriate hours if they purchase a day pass from the HRE office in Benchmark. Vehicles without a permit or an improper permit will be ticketed. There is limited short-term visitors’ parking in designated areas. Parking in walkways, fire lanes or other non-designated parking spots is prohibited. Removal of bollards blocking access to sidewalks will result in student conduct action and possible ticketing violations. Additional information may be obtained by contacting Commuter Services by phone 801-581-6415 or by visiting http://www.parking.utah.edu. Hours of operation are Monday–Thursday: 7:30 a.m. to 6 p.m. and Friday: 7:30 a.m. to 5 p.m.
Students are solely responsible for the safe keeping of their personal property in their room and building. HRE assumes no responsibility or liability whatsoever for any loss, destruction, or damage to personal property unless such loss is due to the sole negligence of HRE. Students are advised to purchase a renters insurance or other property insurance to cover personal property.
Students shall remove all personal property from HRE premises on or before the last date of the agreement. Any personal property belonging to the student remaining on HRE premises after the last date of the agreement shall be deemed abandoned by the student and may be disposed of by HRE at the student’s expense. HRE may enter a space at any time to remove personal property of the student if it creates a nuisance, is hazardous or is otherwise prohibited by this agreement or University policies.
Residents in Benchmark Plaza, Shoreline Ridge, Downtown Commons, Marriott Honors Community and Officers Circle should remove personal items from common areas during scheduled custodial cleaning. Repeated failure to do so inhibits HRE staff’s ability to maintain the cleanliness of the facility.
Residents are prohibited from having animals or pets of any type in HRE facilities, with the exception of fish in aquariums of less than 10 gallons and authorized animals assisting residents with disabilities.
Presence During A Violation
HRE depends on all community members to assist in ensuring the safety, security and well-being of our living environments. If you willingly and knowingly are in the presence of a University or HRE policy violation, failure to report it to HRE staff, is considered a policy violation.
Quiet hours are predetermined periods when sound including stereos, televisions and voices must be at a volume low enough to be inaudible in adjoining rooms or hallways (except in a 24-hour quiet community). Quiet hours are set as follows:
- Weeknights (Sunday-Thursday): 10 p.m. to 8 a.m.
- Weekend (Friday & Saturday): Midnight-8 a.m.
Quiet hours may be adjusted by a community, through working with the RA of the community, to begin earlier and end later, but cannot be adjusted to begin later and end earlier.
24-hour Courtesy Hours: At all hours of the day, courtesy hours are in effect. This means that even if quiet hours are not in place, all residents are expected to keep noise levels within reason so that students may sleep and study.
24-hour Quiet Hours During Finals: During finals week, all communities are required to adhere to 24-hour quiet hours. Violation of 24-hour quiet hours can lead to immediate dismissal from the hall for the remainder of finals week.
Student Room Entry by University Personnel
The right to privacy is of paramount importance and should not be violated by University staff. In order to respect this right, HRE will make every effort to provide 24-hour notice prior to entry into a living space. However, the entry into the living space of a student without 24-hour notice may be conducted by authorized university personnel for the purposes and under the procedures detailed below.
- To conduct regularly scheduled inspections of safety equipment and health and safety standards.
- To ensure that health, fire and safety regulations are maintained during break periods.
- To make improvements and repairs and to provide routine maintenance services.
- In emergency and/or extraordinary situations to protect the health and welfare of students or to make emergency repairs to prevent damages to the property of the student and the University.
- When there is reasonable cause to believe a student’s health or well-being is in jeopardy or there has been a suspected violation of housing and/or University policies, regulations or federal, state or local laws or ordinances.
- When personnel have knocked and have been invited in.
- When performing resident move-out verification.
- When the door is open and a violation of Student Conduct Code, University policies, and/or Housing policies is in plain view.
Sales & Solicitation
Public Space: Distribution of handbills outside of the PHC, MHC, and Lassonde Studios is permissible, but must not interfere with the entrances and normal flow of pedestrians, disrupt the functioning of the University or interfere or impact the rights of other members of the community. Handbills must clearly include the author and sponsor of the materials.
Commercial business and/or private endeavors may not advertise or sell in HRE facilities (e.g. Avon, Pampered Chef, etc.). Residents who are sales personnel for such commercial businesses may only sell an item to residents who approach the sales person on an individual basis. Display table reservations may be requested in the PHC, MHC, and Lassonde Studios and fees may apply.
No individual resident may advertise or sell any item on a business level nor set up a business or private endeavor which markets the same item(s) consistently, which exploits the environment or its community members. University phone numbers may not be given out as contact information for business or private endeavors.
Amendment: Lassonde Studios may have startup business operate out of the residential space with the following stipulations:
- Approval for the business operations is given by both the designated Lassonde representative and HRE representative.
- The business is logged with the Residential Education Coordinator of the building.
- The business does not market directly to or profit from Lassonde Studio residents.
Attempted or actual theft, damage or misuse of University property or resources is prohibited. Taking, attempting to take or damaging items belonging to another person is a policy violation. Taking or attempting to take food from the PHC Dining Room, Crimson Corner or Honors Market is a policy violation and considered theft. Removing furniture out of common area spaces is also considered theft.
Tobacco & Tobacco Products
Smoking is not allowed inside any HRE facilities. Additionally, smoking is not allowed within 25 feet of doors, windows or enclosed areas, such as overhangs or breezeways. This includes cigar, cigarette, pipe, hookah, e-cigarette or any other smoking device.
Unauthorized or improper use of any University property, equipment, facilities, or resources, including unauthorized entry into any University room, building, or premises is prohibited. Defacing University property (including bulletin boards, posters or door tags) is considered vandalism and is prohibited. Intentional damage to or improper use of University property is also prohibited under HRE’s vandalism policy.
Screens need to remain in place. Submit a work order immediately if your screen is damaged, removed or missing. If found to have been purposefully removed, the resident may be charged for the screen reinstallation. Throwing objects from or at windows is strictly prohibited. Due to the nature of the windows, items should not be attached to the window in order to maintain the facility for future generations of residents. Entering or exiting your room through your window is also prohibited. HRE reserves the right to regulate the “public side” of room and public space windows. Postings or decorations that are found to be offensive are considered a policy violation and will be asked to be removed. Such materials include, but are not limited to:
- Items that threaten or offend a particular individual, group or identity.
- Items that present any individual, group, or identity in a demeaning fashion.
- Items that encourage violence within communities.
Student Conduct Process
Housing and Residential Education seeks to address policy violations in a way which prevents harm, centers learning and encourages student accountability. All violations of HRE policy are addressed through our Student Conduct process which is guided by values of community, fairness, and responsibility. Should you be involved in an incident where an alleged policy violation has taken place, you will receive a “Request to Meet” notice sent to your UMail email account from an HRE staff member. Failure to respond to this request may result in a decision being rendered in your absence and further disciplinary sanctions.
Upon meeting with an HRE staff member, residents will receive notice of the decision rendered, along with any follow-up information or action required. It is important that residents read these notices carefully.
For more information about HRE’s conduct process, please contact an HRE staff member. For more information about the University of Utah’s Student Code of Conduct and Student Bill of Rights, please reference the following website: http://regulations.utah.edu/academics/6-400.php.
As stated in your housing application, residents may be evicted from HRE facilities even after a first offense. Examples include:
- Repeated use or possession of alcohol, to include as few as two times—regardless if you are over the age of 21. The University of Utah is a dry campus.
- Possession, use or distribution of an illegal drug (including marijuana) or a controlled substance. If it is in your room, your pocket or anywhere else under your control, it is yours. Being in the presence of, or association with, is also a violation of policy.
- Possession of a weapon, with the exception of a concealed firearm held by a concealed firearm permit holder.
- Endangering self or others.
- Acts of violence: Physically hurting or causing injury to others, sexual assault/misconduct, fighting, pushing/shoving, etc.
- Tampering with fire safety equipment or devices. This includes, but is not limited to, creating false fire alarms and discharging fire extinguishers.
- Bomb threat.
- Failure to keep your financial account current.
- Failure to complete educational sanctions assigned after being found responsible for a residence hall policy violation.
Implications of Eviction
There are several implications of being evicted. Most obviously, is the requirement that you vacate your on-campus housing space. Other implications also include:
- Restricted access from visiting any on-campus HRE facility including the Peterson Heritage Center.
- Assuming full financial responsibility for all remaining housing costs.