Conference Services and Meeting Space Reservations

GETTING STARTED


As you begin the planning process, the following will help develop an event framework and appropriate event space.

  1. Determine date(s), start and end times. You may want to consider back up dates for your event if your first choice is not available.
  2. Confirm the type of event: meeting, luncheon, meeting, reception, etc.
  3. Room set up style. Banquet, theater, classroom, etc. If not familiar with the rooms, setup options or room capacities refer to the Rooms and Rates page (link rates page here) for photos and details.
  4. The number of attendees. You will want to have a fairly defined number in order to select an appropriately sized space.  A space that is too small will be uncomfortable for guests, too big may feel awkward.
  5. A budget for the event.

 

RESERVATIONS


Requests for event space in the Peterson Heritage Center must be submitted a minimum of 7 days in advance of the event date.  Event requests of less than 7 days will be responded to as time permits.

INQUIRE ABOUT AVAILABILITY

To inquire about availability, Fill out the below form for HRE Event Coordinator, Kristin Brown.

Reservation Inquiries

Your Name (required)

Your Email (required)

Your Phone (required)

Name of Organization (required)

Type of Organization

Event Name(required)

Event Date(required)

Event Time(required)

Room

Number of Attendees(required)

Audio Visual Needs(required)

Type of Room Setup(required)
BanquetTheaterClassroomU-ShapedHollow SquareOther (Specify below)

Other Setup(required)

Other Needs(required)
TablesWhiteboardPodiumLinens ($6/each 2 week advanced notice required)NoneOther

To review rental agreement terms
download the contract

 

Rooms and Rates


Guests can expect furniture and AV to be set up by their reserved start time.  Please leave the space in the same condition as you found it.  Groups are responsible for ensuring all items in the room, including catering or other supplies, are removed at the end of the event.

Additional Service option rates include:

Linens: $6 per piece

Package handling: starts at $5 per package

AV support during an event: based on needs

Excessive cleaning: $50

Peterson Heritage Center (PHC)

The Peterson Heritage center has several rental spaces that can be configured for variety of events.  Furniture and audio visual are included in the rates.

Guests can expect furniture and AV to be set up by their reserved start time.  Space must be left in the same condition as found.  Groups are responsible for ensuring all items in the room, including catering or other supplies, are removed at the end of the event.

Floor plans

Room capacities

Pricing 

 

Marriott Honors Community (MHC)

The facilities of the Donna Garff Marriott Honors Residential Scholars Community (MHC) exist for the primary purpose of education and use by the University of Utah Honors community.  Priority for the use of academic facilities is given first to classroom needs, and second to the programs and activities of University Honors and Housing & Residential Education (HRE).  For further details, members of the University Honors community should contact the Honors administrative office. HRE community members should contact Event Coordinator, Kristin Brown, at kbrown@housing.utah.edu.

Availability of the MHC facilities as event space is very limited and event support is not provided.  The preferred event venue within the Housing and Residential Education community is the Peterson Heritage Center (PHC).  Reservation requests are reviewed on a first come, first serve basis.  For more information, see the PHC Events above.

 

 

Lassonde Studios

The facilities of Lassonde Studios exist for the primary purpose of education and use by the Lassonde Entrepreneurship Institute community and select partner organizations. Priority is given to the programs and activities of Lassonde and is subject to review and approval.  For further details, contact the Lassonde Entrepreneurship Institute.

The preferred event venue within the Housing and Residential Education community is the Peterson Heritage Center (PHC).  Reservation requests are reviewed on a first come, first serve basis.  For more information, see the PHC Events above.

 

Tabling


Groups may table in the lobby of the Peterson Heritage Center.  Set up includes one table, table covering, and two chairs.  Advance reservations are required.   Priority is given to University departments, colleges, offices, and student groups at certain times of the year, including Move-In.

 

 EQUIPMENT & SERVICES


Furniture

Tables and chairs are available, as well as other items including a podium and white boards.

Audiovisual and Wifi

A full range of AV equipment is available at no additional charge, including screen and projector, laptop, sound, auxiliary cords, and microphones. With advance request and additional cost, personnel can be available to assist at the start of an event.  Groups are responsible for equipment used during an event.  Wifi is available throughout the building.

Linens

Linens are available in black for both round and rectangular tables.  The rate is $6.00 per linen. Linens must be ordered at least 14 working days prior to event and are subject to availability. 

Advertising

Advertising space is available.  Options include banners, posters, A-frame signage and table signs.  Content must be approved in advance.  Advertising space is limited and based on availability.

Package Storage and Pre-Mailed Items

A fee of $5.00/package will be charged for storage and $5.00 per package handling will be charged if staff delivery of packages for an event.  Any boxes arriving more than five days prior to the event will be charged $5.00 per package per day for storage.

Security

In certain situations, including events that are open to students or the general public, and all other events designated at the discretion of HRE, groups must hire University of Utah Security Officers to be present.  Arrangements for security officers can be made by contacting the University of Utah Police Department at 801-585-1203.

CATERING


All food and beverage functions including meals are provided by the PHC Catering Services, Chartwells. For more information, you can visit their website at http://www.dineoncampus.com/utah/ or reach them by phone at 801-581-7256.

The University of Utah is sponsored by PepsiCo and is only allowed to distribute PepsiCo products. Event groups who are handing out items such as water or sodas, must ensure it is Aquafina (for water) or another PepsiCo product. For a list of PepsiCo Brands, please visit: http://wwww.pepsico.com/Brands 

Alcohol is not permitted in any meeting space within the Peterson Heritage Center.

 

BILLING


Payment is required seven days in advance of an event.  University organizations and departments will be invoiced and may pay by campus order or other method upon receipt of invoice. All other groups, individuals, and non-university organizations are expected to pay in advance of the event.  Non-payment of an invoice may result in the refusal of future reservation requests until payment of the balance is received.

 

DIRECTIONS, PARKING & HOURS OF OPERATION


HOURS OF OPERATION
Peterson Heritage Center (PHC)

The Peterson Heritage Center is open and staffed 24 hours day, 7 days a week during the academic year.  Summer hours are 7 days a week, 6am to midnight.  For general inquiries, please contact the PHC Information Desk: 801-587-2000

DIRECTIONS

Peterson Heritage Center – 151 Connor Road, Salt Lake City, UT 84112

 

Driving Directions

PARKING

Campus parking requires a permit which is available for purchase online at http://commuterservices.utah.edu/.  Groups may purchase a Parking Lot Moratorium which would allow day visitors to park in a designated lot without a pass. This does not guarantee entire lot and does not include overnight parking.