Fall Closing
Housing contracts are for the academic year. However, if you wish to cancel your spring 2020 reservation, you will need to check out and move out of your space on December 14 by 2 p.m. Checkouts after 2 p.m. will incur a $100 improper check-out fee plus $10/every hour. If you wish to cancel your spring 2020 reservation and live in an apartment, you may request a later check-out date up to December 21 at 2 p.m. via your contract cancellation in Housing U.
If you are continuing your academic year contract for spring 2020 and are wanting more information on winter stayover, you can find information on our Stayover page.
Move-Out Steps:
Before you move out of your room, it’s important to follow the steps below to ensure you have properly checked out:
- If moving out during the semester, cancel your contract following the steps outlined in our termination process. Scroll down to learn more.
- If moving out at the end of the summer semester, attend your floor meeting to learn about specific move out information for your floor
- Clean your space and remove all belongings. This is VERY important to avoid damage charges!
- Microwave and fridges should be returned, and de-frosted if applicable, to your area’s designated pick-up.
- Turn in your key to the front desk in your area. If you do not turn in your key on your move-out date, you will be charged a $60 lock change as well as a $100 improper check-out fee.
| Area | Check-out Instructions |
| Benchmark/Shoreline | Turn your key in at the Peterson Heritage Center. |
| Block 44 | Check out by dropping off your building fob (small black key), your mail key, and parking access fob to the leasing office during business hours. If it is past business hours, please call the CM on duty phone number: 801-718-9450 and they will assist you in turning in your items. |
| Cedar Court | Turn your room and mailbox key in to your CM or at the Peterson Heritage Center. |
| Downtown Commons | Turn your room and mailbox key in to your CM or at the Peterson Heritage Center. |
| Lassonde Studios | Turn your key in at the Lassonde Front Desk. |
Moving Out Resources
- Cleaning supplies, including all-purpose cleaners and vacuums, are available at all of our front desks for check-out
- Dollies and red carts are available to check-out for 1-hour periods
How Clean is Clean?
Use this guide to ensure your room is clean and ready for check-out:
Bedroom and Common Areas |
Bathroom |
Kitchen (where applicable) |
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|---|---|---|---|---|
| Clear out all belongings | Scrub shower walls top to bottom, especially the corners (spray bathroom cleaner, let set, scrub clean) | Wipe down walls, top of cabinets | ||
| Move furniture back to original placement |
Scrub soap scum from shower dish |
Wipe counter top, inside cabinets, doors, drawers |
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Dust all furniture & inside of drawers |
Wash off the shower curtain |
Scrub stove top & front |
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Wipe out window sill and dust blinds |
Spray down toilet inside and out (spray bathroom cleaner, let set, scrub clean) |
Defrost refrigerator, wash inside walls, produce drawers, shelves, door seals, exterior surfaces, and door handles |
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Window screens are in |
Wash under lid & down front below seat |
Scrub dish basin |
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Windows locked |
Wash off the tank and clean floor behind toilet |
Wash faucets |
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Wipe down shelf in closet |
Clean mirrors & wipe out medicine cabinet |
Mop floor (scrub stains with brush) |
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Carefully clean light switches, outlets |
Wash faucets (use non-scratching sponge) |
Empty garbage & wash garbage can |
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Clean telephone, dust vents |
Wipe out drawers & cabinets |
Take all trash out to the dumpster |
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Vacuum carpet |
Wipe down the counter top |
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Empty and clean Safe |
Empty garbage & wash out garbage can |
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Wash and clean out refrigerator and return to PHC 1A/1B, MHC desk, or Lassonde Studios desk |
Mop floor (scrub stains with brush) |
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Mop shower area |
LOST & FOUND FOR STUDENTS
It is the student’s responsibility to leave their rooms clean of all items when they leave. Everything must be removed. Student must take all unwanted clothing, bedding, etc., to Big Brothers and Big Sisters at the Peterson Heritage Center. Food items will need to be thrown away (with one exception – canned foods should be given to University Food Pantry). All other items such as bathroom and kitchen items (all items), the student should also throw away. Items such as driver’s license, passport, keys, birth certificates that are accidentally left will be brought to Housing & Residential Education office, by HRE staff, and attempts will be made to contact the student. Any items such as electronics, sports equipment, small furniture (not broke) that are left in the room will be kept at HRE for 30 days. After the 30 day wait period, these items will be removed to University Surplus and Salvage as is the University policy. If you are looking for any of these items, after 30 days, you will need to go to Surplus and Salvage to see if your item is still there.
TERMINATING YOUR CONTRACT
Academic year housing contracts are for BOTH the Fall and Spring academic semesters.
Spring contracts end at the end of the Spring semester.
Summer contracts are dependent upon which term(s) you enrolled in courses.
There are two types of contract termination:
- Withdrawal: no longer attending the U on the main campus (link to section below)
- Cancellation: still taking classes on the main campus (link to section below)
Contract Appeal Process
If exceptional, extenuating circumstances are the cause for you to need to cancel your housing contract, there is a contract appeal process. Please review the following information, including the reasons and time frame for appeal. The appeal needs to be completed by the student. Contract Appeal Form PDF
WITHDRAWING FROM THE U
Withdrawal/Not Attending the University of Utah on the main campus
A withdrawal is when a student decides not to attend the University of Utah or is leaving the University at the completion of an academic term session (fall semester, ELI term, etc.) and will no longer be enrolled on the main campus.
- Students will forfeit their Reservation Fee if they withdraw:
- after May 1 for Fall semester
- after December 1 for Spring semester
- Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days’ notice of intended withdrawal.
- Failure to give 30-days notice will result in a $580 Termination Fee.
- Students who have reserved a space in the future are still subject to termination fees if they do not give 30-days notice prior to a semester beginning.
Please see the Withdrawal Fees and Schedule below for financial details.
If you are intending to study abroad, graduate, do a service trip or will not be in Salt Lake City and are enrolled for the spring semester, you need to cancel your spring housing in Housing U.
Withdrawal fee schedule
Students will forfeit their Reservation Fee if they withdraw after May 1 for Fall semester and after December 1 for Spring semester.
Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days’ notice of intended withdrawal. Failure to give notice will result in a $580 Termination Fee.
If there is an emergency or urgent matter, we have a Contract Appeal form for the student to complete and relay the situation for consideration of an appeal.
Fall WITHDRAWAL Fee: ACADEMIC YEAR CONTRACT |
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|---|---|---|
| Termination Date | Fee | Explanation of Charges to Account not attending the University |
| Prior to May 1 | $0 | Reservation fee refunded, if paid |
| May 2- 30 days prior to the start of the housing contract | $200 | $200 charged to account (this is your reservation fee) |
| Less than 30 days prior to the housing contract start date | $580 | $580 charged to account |
| Contract start date-post 10 days of that date | $580 + Daily Rate up to 10 days | $580 charged to account, plus daily rate charge, up to 10 days*, will be owed to HRE |
*After 10 days, contracts will be terminated for students who did not check in.
Spring WITHDRAWAL Fee: SPRING CONTRACTS ONLY not attending the University |
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|---|---|---|
| Termination Date | Fee | Explanation of Charges to Account |
| Prior to December 1 | $0 | Reservation fee refunded if paid |
| December 1-Contract start date | $580 | $580 charged to the account |
Summer WITHDRAWAL Fee: SUMMER CONTRACTS ONLY, not attending the University |
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| Termination Date | Fee | Explanation of Charges to Account |
| Cancellation within 72 hours of making your room reservation | $0 | Reservation fee refunded, if paid |
| Cancellation after 72 hours of making your room reservation | $200 | $200 charged to account |
CANCELLATION
Cancellation
A contract cancellation is when a student will continue to be enrolled at the University of Utah, but does not wish to live in an HRE facility for the duration of their contracted period. If you cancel your contract, there is a fee. Please see the Contract Cancellation Fees and Schedule for details.
- Students who are getting married or who are deployed for military service are not subject to contract cancellation fees when appropriate paperwork is given as part of their contract termination. Please cancel your contract as soon as you receive deployment paperwork or set your date for marriage.
Contract Termination Instructions
Contracts must be terminated by completing the Contract Termination section in your Housing U account. Once in Housing U, there is a tab on the top page for the contract termination section. We ask that students give HRE seven (7) days notice prior to their move-out date so we can alert staff of your check-out.
Cancellation Fees and Schedule
For students who do a contract cancellation, the fees and the schedule are detailed below. These fees are intended to generate a full academic year commitment by students and insure that we can accommodate individuals who desire the on-campus living experience.
Please note that HRE does not pro-rate the last two weeks of each semester.
ACADEMIC YEAR CONTRACT prior to occupancy: Fall CANCELLATION Fee |
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| Termination Date | Fee | Explanation of Charges to Account |
| Prior to May 1 | $0 | Reservation fee refunded, if paid |
| May 2-June 1 | $200 | $200 charged to account |
| June 2-July 1 | $400 | $400 charged to account |
| July 2-August 1 | $600 | $600 charged to account |
| August 2-15 | $900 | $900 charged to account |
| August 16 or later | $1300 | $1,300 charged to account |
ACADEMIC YEAR CONTRACT after occupancy: Fall CANCELLATION Fee |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Fall Move-in Day to August 31 | $2,250 | Cancellation fee will be assessed to your account |
| September 1-15 | $2,100 | |
| September 16-30 | $1,950 | |
| October 1-15 | $1,800 | |
| October 16-31 | $1,650 | |
| November 1-15 | $1,500 | |
| November 16-30 | $1,350 | |
| Students not intending to continue for the Spring semester and who plan to move out December 1 through the last day of the fall semester will pay the termination fee and be charged through the last day students can live on campus. We do not pro-rate the last two weeks of each semester. | $750 | If they notify HRE by October 1 |
| $900 | If they notify HRE by November 1 | |
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$1,050 $1,300 |
If they notify HRE by December 1 If they notify HRE on or after December 2 |
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| Day after fall semester closing day-spring semester move-in day | $1,500 | |
| Spring Semester move-in day post 10 days of that date | $1,500 + daily rate (up to 10 days) | |
SPRING CONTRACTS ONLY prior to occupancy: Spring CANCELLATION Fee |
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| Termination Date | Fee | Explanation of Charges to Account |
| Prior to December 1 (If you only have a Spring, not academic year contract) | $0 | Reservation fee refunded, if paid |
| December 1-spring semester move-in day | $580 | $580 charged to account |
SPRING and ACADEMIC YEAR CONTRACTS after occupancy: Spring 2020 Cancellation Fee |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Spring semester move-in day-January 15 | $1,500 | Cancellation fee will be assessed to your account |
| January 16-31 | $1,350 | |
| February 1-14 | $1,100 | |
| February 15-28 | $950 | |
| March 1-15 | $800 | |
| March 16-31 | $650 | |
| April 1-19 | $500 | |
| April 20 -spring semester closing | Contract Balance | |
| Spring Semester move-in day post 10 days of that date | 1,500 + Daily Rate up to 10 days | |
SUMMER CONTRACTS ONLY prior to occupancy: Summer CANCELLATION Fee |
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| Termination Date | Fee | Explanation of Charges to Account |
| Cancellation within 72 hours of making your room reservation | $0 | Reservation fee refunded, if paid |
| Cancellation after 72 hours of making your room reservation | $200 | $200 will be charged to the student’s housing account |
SUMMER CONTRACT ONLY after occupancy: Summer CANCELLATION Fee |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Any time during summer contract | $500 | Cancellation fee will be assessed to your account |
*Housing & Residential Education defines occupancy as the moment when a resident takes possession of their room/suite/apartment key.
If you have any questions about your contract termination, please do not hesitate to contact our office for more information.