Check-Out Process
The end of the year is almost here! If you have not signed up for Stayover, you will need to move out of your room by Saturday, May 6 at 2 PM.
Before you move-out of your room, it’s important to follow the steps below to ensure you have properly checked out.
- Attend your closing floor meeting to learn about specificmove out information for your hall.
- Sign-up for a time with your RA to check-out of your room at least 24 hours before you need to leave.
- Clean your space and remove all belongings. This is VERY important to avoid any damage charges!
- Meet with your RA at your scheduled check-out time and complete a walk-through of your space.
- Turn in your key to your RA. If you do not turn your key into your RA, you will be fined.
End of Semester Move-Out
Our HRE main office will have extended office hours on the last day of Move-Out to help with any questions.
Saturday, May 6: 11 AM – 3 PM.
Quick Check-Out Option
If you fail to schedule a time to check-out with your RA or encounter extenuating circumstances requiring you to move-out quickly you may complete a quick check-out by visiting the Peterson Heritage Center, Marriott Honors Community, or Lassonde Studios front desk area. Please note that you will be assessed an improper check-out fee of $150.00 by utilizing this method without prior approval.
How clean is clean?
Here is a guide for your use to ensure you are ready for check out:
Bedroom and Common Areas |
Bathroom |
Kitchen (where applicable) |
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|---|---|---|---|---|
| Clear out all belongings | Scrub shower walls top to bottom, especially the corners (spray bathroom cleaner, let set, scrub clean) | Wipe down walls, top of cabinets | ||
| Move furniture back to original placement |
Scrub soap scum from shower dish |
Wipe counter top, inside cabinets, doors, drawers |
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Dust all furniture & inside of drawers |
Wash off the shower curtain |
Scrub stove top & front |
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Wipe out window sill and dust blinds |
Spray down toilet inside and out (spray bathroom cleaner, let set, scrub clean) |
Defrost refrigerator, wash inside walls, produce drawers, shelves, door seals, exterior surfaces, and door handles |
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Window screens are in |
Wash under lid & down front below seat |
Scrub dish basin |
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Windows locked |
Wash off the tank and clean floor behind toilet |
Wash faucets |
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Wipe down shelf in closet |
Clean mirrors & wipe out medicine cabinet |
Mop floor (scrub stains with brush) |
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Carefully clean light switches, outlets |
Wash faucets (use non-scratching sponge) |
Empty garbage & wash garbage can |
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Clean telephone, dust vents |
Wipe out drawers & cabinets |
Take all trash out to the dumpster |
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Vacuum carpet |
Wipe down the counter top |
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Empty and clean Safe |
Empty garbage & wash out garbage can |
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Wash and clean out refrigerator and return to PHC 1A/1B, MHC desk, or Lassonde Studios desk |
Mop floor (scrub stains with brush) |
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Mop shower area |
Cleaning Supplies Provided
The following items are available at the Information Desks:
- Glass cleaner- mirrors, glass, windows, window sills
- Bathroom cleaner- toilet, shower, shower curtain
- Comet- tough stains on sinks, toilet bowl, bathtub, tiles, shower floor
- All purpose cleaner
- Bucket/sponge
- Vacuum
What If:
- I want to live here in the summer?
- Sign up for Summer 2017 housing in Housing U. To access Housing U, log into Campus Information Services (CIS) and selecting Housing U under the Student Housing section.
- I won’t be here during the Stayover period but I will be here in the summer?
- Sign-up for red-cart storage in the HRE Main Office by April 28. Learn more about Stayover here.
TERMINATING YOUR CONTRACT
Academic year housing contracts are for BOTH the Fall and Spring academic semesters.
Spring contracts end at the end of the Spring semester.
Summer contracts are dependent upon which term(s) you enrolled in courses.
There are two types of contract termination:
- Withdrawal: no longer attending the U on the main campus (link to section below)
- Cancellation: still taking classes on the main campus (link to section below)
Contract Appeal Process
If exceptional, extenuating circumstances are the cause for you to need to cancel your housing contract, there is a contract appeal process. Please review the following information, including the reasons and time frame for appeal. The appeal needs to be completed the by the student. Contract Appeal Form PDF
WITHDRAWING FROM THE U
Withdrawal/Not Attending the University of Utah on the main campus
A withdrawal is when a student decides not to attend the University of Utah or is leaving the University at the completion of an academic term session (fall semester, ELI term, etc.) and will no longer be enrolled on the main campus.
- Students will forfeit their Reservation Fee if they withdraw:
- after May 1 for Fall semester
- after December 1 for Spring semester
- Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days’ notice of intended withdrawal.
- Failure to give 30-days notice will result in a $580 Termination Fee.
- Students who have reserved a space in the future are still subject to termination fees if they do not give 30-days notice prior to a semester beginning.
Please see the Withdrawal Fees and Schedule below for financial details.
If you are intending to study abroad, graduate, do a service trip or will not be in Salt Lake City and are enrolled for the spring semester, you need to cancel your spring housing in Housing U.
Withdrawal fee schedule
Students will forfeit their Reservation Fee if they withdraw after May 1 for Fall semester and after December 1 for Spring semester.
Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days’ notice of intended withdrawal. Failure to give notice will result in a $580 Termination Fee.
If there is an emergency or urgent matter, we have a Contract Appeal form for the student to complete and relay the situation for consideration of an appeal.
Fall WITHDRAWAL Fee: ACADEMIC YEAR CONTRACT |
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|---|---|---|
| Termination Date | Fee | Explanation of Charges to Account not attending the University |
| Prior to May 1 | $0 | Reservation fee refunded, if paid |
| May 2- 30 days prior to the start of the housing contract | $200 | $200 charged to account |
| Less than 30 days prior to the housing contract start date | $580 | $580 charged to account |
| Contract start date-post 10 days of that date | $580 + Daily Rate up to 10 days | $580 charged to account, plus daily rate charge, up to 10 days*, will be owed to HRE |
*After 10 days, contracts will be terminated for students who did not check in.
Spring WITHDRAWAL Fee: SPRING CONTRACTS ONLY not attending the University |
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|---|---|---|
| Termination Date | Fee | Explanation of Charges to Account |
| Prior to December 1 | $0 | Reservation fee refunded, if paid |
| December 1-Contract start date | $580 | $580 charged to account |
Summer WITHDRAWAL Fee: SUMMER CONTRACTS ONLY not attending the University |
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| Termination Date | Fee | Explanation of Charges to Account |
| Up to 72 hours from date and time of reservation | $0 | Reservation fee refunded, if paid |
| After 72 hours from date and time of reservation | $200 | $200 charged to account |
CANCELLATION
Cancellation
A contract cancellation is when a student will continue to be enrolled at the University of Utah, but does not wish to live in an HRE facility for the duration of their contracted period. If you cancel your contract, there is a fee. Please see the Contract Cancellation Fees and Schedule (link) for details.
- Students who are getting married or who are deployed for military service are not subject to contract cancellation fees when appropriate paperwork is given as part of their contract termination. Please cancel your contract as soon as you receive deployment paperwork or set your date for marriage.
Contract Termination Instructions
Contracts must be terminated by completing the Contract Termination section in your Housing U account. Once in Housing U, there is a tab on the top page for the contract termination section. We ask that students give HRE seven (7) days notice prior to their move-out date so we can alert staff of your check-out.
Cancellation Fees and Schedule
For students who do a contract cancellation, the fees and the schedule are detailed below. These fees are intended to generate a full academic year commitment by students and insure that we can accommodate individuals who desire the on-campus living experience.
Fall CANCELLATION Fee: ACADEMIC YEAR CONTRACT prior to occupancy |
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| Termination Date | Fee | Explanation of Charges to Account |
| Prior to May 1 | $0 | Reservation fee refunded, if paid |
| May 2-June 1 | $200 | $200 charged to account |
| June 2-July 1 | $400 | $400 charged to account |
| July 2-August 1 | $600 | $600 charged to account |
| August 2-15 | $900 | $900 charged to account |
| August 16 or later | $1300 | $1,300 charged to account |
Fall CANCELLATION Fee: ACADEMIC YEAR CONTRACT after occupancy |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Fall Move-in Day to August 31 | $2,250 | Cancellation fee will be assessed to your account |
| September 1-15 | $2,100 | |
| September 16-30 | $1,950 | |
| October 1-15 | $1,800 | |
| October 16-31 | $1,650 | |
| November 1-15 | $1,500 | |
| November 16-30 | $1,350 | |
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Students not intending to continue for the Spring semester and who plan to move out December 1 through the last day of the fall semester. |
$750 | If they notify HRE by October 1 |
| $900 | If notify HRE by November 1 | |
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$1,050 $1,300 |
If notifying HRE by December 1 If notifying HRE on or after December 2 |
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| Day after fall semester closing day-spring semester move-in day | $1,500 | |
| Spring Semester move-in day post 10 days of that date | $1,500 + daily rate (up to 10 days) | |
Spring CANCELLATION Fee: SPRING CONTRACTS ONLY prior to occupancy |
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| Termination Date | Fee | Explanation of Charges to Account |
| Prior to December 1 | $0 | Reservation fee refunded, if paid |
| December 1-spring semester move-in day | $580 | $580 charged to account |
Spring 2017 Cancellation Fee: SPRING CONTRACTS after occupancy |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Spring semester move-in day: January 15 | $1,500 | Cancellation fee will be assessed to your account |
| January 16-31 | $1,350 | |
| February 1-14 | $1,100 | |
| February 15-28 | $950 | |
| March 1-15 | $800 | |
| March 16-31 | $650 | |
| April 1-15 | $500 | |
| April 16-spring semester closing | Contract Balance | |
| Spring Semester move-in day post 10 days of that date | 1,500 + Daily Rate up to 10 days | |
Summer CANCELLATION Fee: SUMMER CONTRACTS ONLY prior to occupancy |
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| Termination Date | Fee | Explanation of Charges to Account |
| Up to 72 hours from date and time of reservation | $0 | Reservation fee refunded, if paid |
| After 72 hours from date and time of reservation | $200 | $200 will be charged to the student’s housing account |
Summer CANCELLATION Fee: SUMMER CONTRACT ONLY after occupancy |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Any time during summer contract | $500 | Cancellation fee will be assessed to your account |
*Housing & Residential Education defines occupancy as the moment when a resident takes possession of their room/suite/apartment key.
If you have any questions about your contract termination, please do not hesitate to contact our office for more information. HRE does not pro-rate the last two weeks of each semester.