Moving Out

Spring Closing

All residence halls will close on May 5th at 2:00 PM. If you do note have a May Stayover and Summer 2018 reservation, you must move out and have cleaned your space by this time. move-out should be completed within 24 hours of your last final exam.

Before you move-out of your room, it’s important to follow the steps below to ensure you have properly checked out.

Move-Out Steps: 

Before you move-out of your room, it’s important to follow the steps below to insure you have properly checked out:

  1. If moving out during the school year, cancel your contract following the steps outlined in our termination process. Scroll down to learn more.
  2. If moving out at the end of the school year, attend your floor meeting to learn about specific move out information for your floor
  3. Clean your space and remove all belongings. This is VERY important to avoid damage charges!
    1. Dumpsters and recycling bins will be available during the last week of the semester. You can also donate used items at the PHC from April 30-May 5.
    2. Microwave and fridges should be returned, de-frosted if applicable, to the front desk of your area.
  4. Turn in your key to the front desk in your area. If you do not turn in your key on your move-out date, you will be charged a $60 lock change. 

 

Living On Campus During the Summer

Sign up for Summer 2018 housing in Housing U. To access Housing U, log into Campus Information Services (CIS) and select the Housing U tile.

If you want to stay in your room during the break, fill out the Stayover application in Housing U by April 20th. Late applications for May Stayover may be submitted until April 27th at 5:00 PM, but will have a $100 late fee.

If you won’t be here during Stayover but need storage items, sign-up for red-cart storage in the HRE Main Office.

Moving Out Resources 

  • Cleaning supplies, including all-purpose cleaners and vacuums are available at all of our front desks for check-out
  • Dollies and red carts are available to check-out for 1-hour periods

 

How clean is clean?

Use this guide to ensure your room is clean and ready for check-out:

Bedroom and Common Areas

Bathroom

Kitchen (where applicable)

Clear out all belongings Scrub shower walls top to bottom, especially the corners (spray bathroom cleaner, let set, scrub clean) Wipe down walls, top of cabinets
Move furniture back to original placement

Scrub soap scum from shower dish

Wipe counter top, inside cabinets, doors, drawers

Dust all furniture & inside of drawers

Wash off the shower curtain

Scrub stove top & front

Wipe out window sill and dust blinds

Spray down toilet inside and out (spray bathroom cleaner, let set, scrub clean)

Defrost refrigerator, wash inside walls, produce drawers, shelves, door seals, exterior surfaces, and door handles

Window screens are in

Wash under lid & down front below seat

Scrub dish basin

Windows locked

Wash off the tank and clean floor behind toilet

Wash faucets

Wipe down shelf in closet

Clean mirrors & wipe out medicine cabinet

Mop floor (scrub stains with brush)

Carefully clean light switches, outlets

Wash faucets (use non-scratching sponge)

Empty garbage & wash garbage can

Clean telephone, dust vents

Wipe out drawers & cabinets

Take all trash out to the dumpster

Vacuum carpet

Wipe down the counter top

Empty and clean Safe

Empty garbage & wash out garbage can

Wash and clean out refrigerator and return to PHC 1A/1B, MHC desk, or Lassonde Studios desk

Mop floor (scrub stains with brush)

Mop shower area

 

TERMINATING YOUR CONTRACT

Academic year housing contracts are for BOTH the Fall and Spring academic semesters.

Spring contracts end at the end of the Spring semester.

Summer contracts are dependent upon which term(s) you enrolled in courses.

There are two types of contract termination:

  1. Withdrawal: no longer attending the U on the main campus (link to section below)
  2. Cancellation: still taking classes on the main campus (link to section below)
Contract Appeal Process

If exceptional, extenuating circumstances are the cause for you to need to cancel your housing contract, there is a contract appeal process.  Please review the following information, including the reasons and time frame for appeal.  The appeal needs to be completed the by the student. Contract Appeal Form PDF

 WITHDRAWING FROM THE U

Withdrawal/Not Attending the University of Utah on the main campus

A withdrawal is when a student decides not to attend the University of Utah or is leaving the University at the completion of an academic term session (fall semester, ELI term, etc.) and will no longer be enrolled on the main campus.

  • Students will forfeit their Reservation Fee if they withdraw:
    • after May 1 for Fall semester
    • after December 1 for Spring semester
  • Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days’ notice of intended withdrawal.
  • Failure to give 30-days notice will result in a $580 Termination Fee.
  • Students who have reserved a space in the future are still subject to termination fees if they do not give 30-days notice prior to a semester beginning.

Please see the Withdrawal Fees and Schedule below for financial details.

If you are intending to study abroad, graduate, do a service trip or will not be in Salt Lake City and are enrolled for the spring semester, you need to cancel your spring housing in Housing U.

 

Withdrawal fee schedule

Students will forfeit their Reservation Fee if they withdraw after May 1 for Fall semester and after December 1 for Spring semester.

Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days’ notice of intended withdrawal. Failure to give notice will result in a $580 Termination Fee. 

If there is an emergency or urgent matter, we have a Contract Appeal form for the student to complete and relay the situation for consideration of an appeal.

 

 

Fall WITHDRAWAL Fee: ACADEMIC YEAR CONTRACT

Termination Date Fee Explanation of Charges to Account not attending the University
Prior to May 1 $0 Reservation fee refunded, if paid
May 2- 30 days prior to the start of the housing contract $200 $200 charged to account
Less than 30 days prior to the housing contract start date $580 $580 charged to account
Contract start date-post 10 days of that date $580 + Daily Rate up to 10 days $580 charged to account, plus daily rate charge, up to 10 days*, will be owed to HRE

*After 10 days, contracts will be terminated for students who did not check in.

 

Spring WITHDRAWAL Fee: SPRING CONTRACTS ONLY not attending the University

Termination Date Fee Explanation of Charges to Account
Prior to December 1 $0 Reservation fee refunded, if paid
December 1-Contract start date $580 $580 charged to account

 

Summer WITHDRAWAL Fee: SUMMER CONTRACTS ONLY, not attending the Universtiy

Termination Date Fee Explanation of Charges to Account
Cancellation within 72 hours of making your room reservation $0 Reservation fee refunded, if paid
Cancellation after 72 hours of making your room reservation $200 $200 charged to account

 

 


CANCELLATION

Cancellation

A contract cancellation is when a student will continue to be enrolled at the University of Utah, but does not wish to live in an HRE facility for the duration of their contracted period. If you cancel your contract, there is a fee. Please see the Contract Cancellation Fees and Schedule for details.

  • Students who are getting married or who are deployed for military service are not subject to contract cancellation fees when appropriate paperwork is given as part of their contract termination. Please cancel your contract as soon as you receive deployment paperwork or set your date for marriage.
Contract Termination Instructions

Contracts must be terminated by completing the Contract Termination section in your Housing U account. Once in Housing U, there is a tab on the top page for the contract termination section. We ask that students give HRE seven (7) days notice prior to their move-out date so we can alert staff of your check-out.

Cancellation Fees and Schedule

For students who do a contract cancellation, the fees and the schedule are detailed below. These fees are intended to generate a full academic year commitment by students and insure that we can accommodate individuals who desire the on-campus living experience.

Please note that HRE does not pro-rate the last two weeks of each semester.

 

 ACADEMIC YEAR CONTRACT prior to occupancy: Fall CANCELLATION Fee

Termination Date Fee Explanation of Charges to Account
Prior to May 1 $0 Reservation fee refunded, if paid
May 2-June 1 $200 $200 charged to account
June 2-July 1 $400 $400 charged to account
July 2-August 1 $600 $600 charged to account
August 2-15 $900 $900 charged to account
August 16 or later $1300 $1,300 charged to account

 ACADEMIC YEAR CONTRACT after occupancy: Fall CANCELLATION Fee

Move-out Date Fee Explanation of Charges to Account
Fall Move-in Day to August 31 $2,250 Cancellation fee will be assessed to your account
September 1-15 $2,100
September 16-30 $1,950
October 1-15 $1,800
October 16-31 $1,650
November 1-15 $1,500
November 16-30 $1,350
Students not intending to continue for the Spring semester and who plan to move out December 1 through the last day of the fall semester will pay the termination fee and be charged through the last day students can live on campus. We do not pro-rate the last two weeks of each semester. $750 If they notify HRE by October 1
$900 If notify HRE by November 1

$1,050

$1,300

If notifying HRE by December 1

If notifying HRE on or after December 2

Day after fall semester closing day-spring semester move-in day $1,500
Spring Semester move-in day post 10 days of that date $1,500 + daily rate (up to 10 days)

 

 SPRING CONTRACTS ONLY prior to occupancy: Spring CANCELLATION Fee

Termination Date  Fee Explanation of Charges to Account
Prior to December 1 (If you only have a Spring, not academic year contract) $0 Reservation fee refunded, if paid
December 1-spring semester move-in day $580 $580 charged to account

 SPRING and ACADEMIC YEAR CONTRACTS after occupancy: Spring 2018 Cancellation Fee

Move-out Date Fee Explanation of Charges to Account
Spring semester move-in day: January 15 $1,500 Cancellation fee will be assessed to your account
January 16-31 $1,350
February 1-14 $1,100
February 15-28 $950
March 1-15 $800
March 16-31 $650
April 1-19 $500
April 20 -spring semester closing Contract Balance
Spring Semester move-in day post 10 days of that date 1,500 + Daily Rate up to 10 days

 

SUMMER CONTRACTS ONLY prior to occupancy: Summer CANCELLATION Fee

Termination Date Fee Explanation of Charges to Account
Cancellation within 72 hours of making your room reservation $0 Reservation fee refunded, if paid
Cancellation after 72 hours of making your room reservation $200  $200 will be charged to the student’s housing account

SUMMER CONTRACT ONLY after occupancy: Summer CANCELLATION Fee

Move-out Date Fee Explanation of Charges to Account
Any time during summer contract $500 Cancellation fee will be assessed to your account

*Housing & Residential Education defines occupancy as the moment when a resident takes possession of their room/suite/apartment key.

 

If you have any questions about your contract termination, please do not hesitate to contact our office for more information.