Terminating Your Contract

When signing up for housing, you signed up for one of the following contracts:

  • Academic Year Housing: This contract includes BOTH the Fall and Spring academic semesters.
  • Spring Housing: This contract is only for the Spring academic semester.
  • Summer Housing: Your summer contract is dependent upon which term(s) you enrolled in courses.

 

If you are terminating your contract, you have two types of contract termination:

1. Withdrawal: you are no longer attending the U on the main campus
2. Cancellation: you are still taking classes on the main campus

Contract Appeal Process

If exceptional, extenuating circumstances are the cause for you to need to cancel your housing contract, there is a contract appeal process. The first step in the process is completing a Contract Appeal Form (PDF). The appeal needs to be completed by the student and include the reasons and time frame for appeal.

WITHDRAWING FROM THE U

Withdrawal/Not Attending the University of Utah on the main campus

A withdrawal is when a student decides not to attend the University of Utah or is leaving the University at the completion of an academic term session (fall semester, ELI term, etc.) and will no longer be enrolled on the main campus.

If you are intending to study abroad, graduate, do a service trip or will not be in Salt Lake City and are enrolled for the spring semester, you need to cancel your spring housing in Housing U.

  • Students will forfeit their Reservation Fee if they withdraw:
    • after June 15 for fall semester
    • after December 1 for spring semester
  • Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days' notice of intended withdrawal.
  • Failure to give 30-days notice will result in a $580 Termination Fee.
  • Students who have reserved a space in the future are still subject to termination fees if they do not give 30-days notice prior to a semester beginning.

Please see the Withdrawal Fees and Schedule below for financial details.

Withdrawal fee schedule

 

Fall WITHDRAWAL Fee: ACADEMIC YEAR CONTRACT

Termination Date Fee Explanation of Charges to Account not attending the University
Prior to June 15 $0 Reservation fee refunded, if paid
June 16- 30 days prior to the start of the housing contract $200 $200 charged to account (this is your reservation fee)
Less than 30 days prior to the housing contract start date $580 $580 charged to account
Contract start date-post 10 days of that date $580 + Daily Rate up to 10 days $580 charged to account, plus daily rate charge, up to 10 days*, will be owed to HRE

*After 10 days, contracts will be terminated for students who did not check in.

 

Spring WITHDRAWAL Fee: SPRING CONTRACTS ONLY not attending the University

Termination Date Fee Explanation of Charges to Account
Prior to December 1 $0 Reservation fee refunded if paid
December 1-Contract start date $580 $580 charged to the account

 

Summer WITHDRAWAL Fee: SUMMER CONTRACTS ONLY, not attending the University

Termination Date Fee Explanation of Charges to Account
Cancellation until May 2, 2020 $0 Reservation fee refunded, if paid
Cancellation after May 2, 2020 or 72 hours after making a room reservation after May 2, 2020 $200 $200 charged to account

 


CANCELLATION

A contract cancellation is when a student will continue to be enrolled at the University of Utah, but does not wish to live in an HRE facility for the duration of their contracted period. If you cancel your contract, there is a fee. Please see the Contract Cancellation Fees and Schedule for details.

  • Students who are getting married or who are deployed for military service are not subject to contract cancellation fees when appropriate paperwork is given as part of their contract termination. Please cancel your contract as soon as you receive deployment paperwork or set your date for marriage.
Contract Termination Instructions

Contracts must be terminated by completing the Contract Termination section in your Housing U account. Once in Housing U, there is a tab on the top page for the contract termination section. We ask that students give HRE seven (7) days notice prior to their move-out date so we can alert staff of your check-out.

Cancellation Fees and Schedule

For students who do a contract cancellation, the fees and the schedule are detailed below. These fees are intended to generate a full academic year commitment by students and insure that we can accommodate individuals who desire the on-campus living experience.

Please note that HRE does not pro-rate the last two weeks of each semester.

 

 ACADEMIC YEAR CONTRACT prior to occupancy: Fall CANCELLATION Fee

Termination Date Fee Explanation of Charges to Account
Prior to June 15 $0 Reservation fee refunded, if paid
June 16-July 1 $200 $200 charged to account
July 2-August 1 $500 $500 charged to account
August 2-August 19 $900 $900 charged to account
August 20 or later $1300 $1,300 charged to account

 ACADEMIC YEAR CONTRACT after occupancy: Fall CANCELLATION Fee

Move-out Date Fee Explanation of Charges to Account
Fall Move-in Day to August 31 $2,250 Cancellation fee will be assessed to your account
September 1-15 $2,100
September 16-30 $1,950
October 1-15 $1,800
October 16-31 $1,650
November 1-15 $1,500
November 16-30 $1,350
Students not intending to continue for the Spring semester and who plan to move out December 1 through the last day of the fall semester will pay the termination fee and be charged through the last day students can live on campus. We do not pro-rate the last two weeks of each semester. $750 If they notify HRE by October 1
$900 If they notify HRE by November 1
$1,050

$1,300

If they notify HRE by December 1

If they notify HRE on or after December 2

Day after fall semester closing day-spring semester move-in day $1,500
Spring Semester move-in day post 10 days of that date $1,500 + daily rate (up to 10 days)

 

 SPRING CONTRACTS ONLY prior to occupancy: Spring CANCELLATION Fee

Termination Date  Fee Explanation of Charges to Account
Prior to December 1 (If you only have a Spring, not academic year contract) $0 Reservation fee refunded, if paid
December 1-spring semester move-in day $580 $580 charged to account

 SPRING and ACADEMIC YEAR CONTRACTS after occupancy: Spring 2020 Cancellation Fee

Move-out Date Fee Explanation of Charges to Account
Spring semester move-in day-January 15 $1,500 Cancellation fee will be assessed to your account
January 16-31 $1,350
February 1-14 $1,100
February 15-28 $950
March 1-15 $800
March 16-31 $650
April 1-19 $500
April 20 -spring semester closing Contract Balance
Spring Semester move-in day post 10 days of that date 1,500 + Daily Rate up to 10 days

 

SUMMER CONTRACTS ONLY prior to occupancy: Summer CANCELLATION Fee

Termination Date Fee Explanation of Charges to Account
Cancellation until May 2, 2020 $0 Reservation fee refunded, if paid
Cancellation after May 2, 2020 or 72 hours after making a room reservation after May 2, 2020 $200  $200 will be charged to the student’s housing account

SUMMER 2020 CONTRACT ONLY after occupancy: Summer CANCELLATION Fee

Move-out Date Fee Explanation of Charges to Account
Any time during summer contract - If you wish to change your summer move-out date, please contact the HRE office to do so $0 Due to the evolving COVID-19 situation, no fee will be applied for changing your summer move-out date.

*Housing & Residential Education defines occupancy as the moment when a resident takes possession of their room/suite/apartment key.

 

If you have any questions about your contract termination, please do not hesitate to contact our office for more information.